If you’ve been confirmed as a speaker, you’ll get access to Stage Portal — the coordination tool we use to manage speaker logistics. This article shows what’s in it.
What Stage Portal does
Stage Portal is the speaker’s home for an event. It handles:
- Your specific time slot details
- The session you’re part of (sometimes events have multiple sessions)
- The list of other speakers in your session
- Slide upload
- Tech check schedule
- Day-of run-of-show
- Backstage access on the event day
How you access it
When confirmed as a speaker, you’ll receive an email with a link to your Stage Portal access. Bookmark it — you’ll come back several times before the event.
What you’ll do in there
- Confirm your time slot and any constraints (timezone conflicts, tech limitations, etc.)
- Upload your slide deck (if using slides) by the submission deadline
- Submit your bio and headshot for the event marketing
- Schedule your tech check (usually a 15-min Zoom call to test your audio/video)
- Read the run-of-show document showing the order of speakers
Why a separate tool?
Events have specific logistics — exact timing, slide handoffs, Zoom-room placement — that don’t belong in your main dashboard. Stage Portal keeps it isolated and clear.
On the event day
Stage Portal becomes your backstage:
- The Zoom link to join (gives you green-room access first, then main stage when your slot starts)
- The current running order in real-time (so you know if there’s a delay)
- Chat with the event coordinator and other speakers
After the event
Stage Portal stays accessible for ~30 days post-event so you can:
- Download your specific recording when ready
- Get the link to the published episode (which auto-adds to your Smile Channel profile)
- Provide feedback to the event team