Speaking at a multi-speaker event is a team sport. This article covers the unspoken rules that make events run smoothly.
Show up early
Arrive 30 minutes before your slot. Tech check, audio setup, mental prep. Late arrivals throw off the run-of-show and stress the production team.
Mute when you’re not speaking
Even backstage. Background noise on your microphone — typing, breathing, dogs barking — can leak into recordings or distract the producer.
Keep video on (usually)
Most events expect speakers’ video on while in the green room. It helps the producer queue you smoothly. Exceptions: if your power is out, you can keep video off.
Watch your time
If you have an 8-minute slot, take 8 minutes. Not 12. Not 5. Going long forces the producer to cut someone else short or eat into Q&A. Going under is also awkward — the producer has to fill space.
Don’t pitch your stuff (unless invited)
Most events have a no-pitch convention. Mention your book or service if it’s relevant context, but don’t sell from the stage. Audiences can tell, and other speakers notice.
Speakers who sell hard from a free event get noticed by the team. They typically don’t get invited back. Speakers who deliver value get repeat invitations and referrals.
Engage in chat
While other speakers are presenting, drop encouraging messages in the speakers’ chat. Brief, supportive comments build community and keep energy up.
Stay until the end (if possible)
Speakers who only show up for their slot and disappear are noticed. Even if you can’t stay live for the whole event, post a closing thank-you in chat as you leave.
Follow up after
If you connected with another speaker or attendee, send a brief follow-up the next day. “Loved your slot — would be great to chat sometime” goes a long way.